Amazing Facts has employment and volunteer opportunities for those called by God to be a part of His end-time work of sharing the gospel and the three angels' messages with the world. Please check back regularly for new listings.
Although Amazing Facts is an equal opportunity employer that does not discriminate in its employment policies and practices on the basis of race, national origin, gender, color, age, marital status, disability, or any other basis prohibited by law, it is a religious association and a member of the Seventh-day Adventist Church. The employment practices reflect religious preferences in harmony with the U.S. Constitution and controlling law, and therefore hires only Seventh-day Adventist Church members in good standing.
Please Note: Must be legally authorized to work in the United States.
JOB SUMMARY:
Provide office support to the Estate and Gift Planning Department by implementing administrative systems, procedures, and policies and by coordinating various projects. Work toward ensuring the success of the department, which exists to support the ministry’s soul-winning work by securing gifts made through bequests, trusts, charitable gift annuities, and other planned giving vehicles as well as non-cash gifts.
JOB REQUIREMENTS:
- Bachelor’s degree preferred.
- At least five years’ experience as an executive assistant, project manager, or in an administrative support role.
SKILLS & QUALIFICATIONS:
- Interpersonal, Reporting, and Administrative Writing Skills
- Microsoft Office
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management, Inventory Control
- Verbal Communication, Self-Motivated, Event Planning
- Preferred Working Knowledge of Estate Planning/Planned Giving/Legal/Financial Terminology and Documents
EXPECTATIONS & TASKS:
- Maintain a close, growing relationship with Jesus Christ and have an understanding of the ministry and an appreciation of the biblical values that it stands for.
- Oversee the timely processing of mail, email, voicemail, phone calls, letters, invoices, matured gift notifications, gifts received, and planned giving instruments.
- Qualify and track (through our customer relationship management software) incoming planned giving leads and ensure that leads receive adequate follow-through. Qualifying leads may include donor research to best optimize time utilization of associates.
- Maintain organized filing system for all planned giving instruments and track (through our customer relationship management software) all activities with partners, trusts, and estates.
- Prepare and send letters, gift proposals, and informational packets to planned giving prospects.
- Implement procedures for receiving, acknowledging, and liquidating non-cash gifts.
- Implement procedures for electronically documenting each matured gift and communicating with the personal representative or attorney or financial institution so that appropriate acknowledgment and information are provided and proper documentation and accounting is received.
- Coordinate and/or assist with the department’s marketing plan, which includes, but is not limited to, the production and dissemination of a mailer, quarterly publication ad, receipt inserts, website maintenance, and donor stories.
- Coordinate the legacy partner stewardship program through various ministry communications, gifts, cards, and appreciation events.
- Be proficient as to the capabilities of the customer relationship management software and other software tools available to access information, input data, and provide reports as needed. Reconcile financial statements and foundation reports.
- Oversee inventory of office and maintain appropriate level of supplies and donor gifts.
- Assist the director of estate and gift planning and work cooperatively with estate and gift planning associates to attain overall department goals.
- Other duties as assigned, including, but not limited to, office work and occasional local travel
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